While I was working for small businesses, the most common questions they had for me was how to send e-mail to multiple people using outlook. In this post I am going to share my way of doing using Microsoft Outlook in 27 steps.

1. Open your Outlook program

2. Open your contacts list so that you can see all the people

3. Select all the people you want to send E-mail to from the list

4. Go to the menu bar on the top of Outlook

5. Click Tools then click Mail Merge

6. On the next window under “Contacts” section select “only selected contacts”

7. Under “Fields to merge” section, select “All contact fields”

8. Under “Document file” section select “New document”

9. Under “Merge option” section for “document type” select “Form Letters” and

10. For “Merge to” select “E-mail”

11. When you select “E-mail” for “Merge to” a “Message subject line” pops up

12. Type subject line for “Subject” field

13. Click “ok”

14. on next window go to the top menu bar and click “Mailing”

15. If you selected people earlier the entire menu under “Mailing” should be active

16. Click “Edit Recipient List” to make sure you selected people

17. Click “Greeting Line” and pick the greeting you like. See preview on white box

18. Click “ok”

19. Now insert some blank line after greeting and type your message

20. Then put your signature too at the end

21. If you want click “Preview Results” under “Mailing” menu

22. Under “Mailing” menu click “Finish & Merge”

23. From the list select “Send E-mail Messages”

24. On next window under “Message Options” select “To: Email” and “Mail format: HTML”

25. Under “Send records” select “All”

26. Click “ok”

27. Congratulation! You just completed E-mail marketing course

Note: These instructions are for window and might be different for Mac. Test it on yourself before sending out.